A Recruitment Manager’s essential office tools

10Today, technology is an integral part of the hiring process. Virtual recruiting has the capacity to save money and time in an era where companies and recruiters are most often inundated with numerous resumes awaiting review. However, this raises practical and legal considerations. As more and more human resource departments are taking responsibility in resourcing, it is imperative to come into terms with the myriad recruitment tools, channels and technology that are essential to any recruitment manager. Most success will be on employers who adhere to best practices coupled with fewest missteps as far as virtual recruitment strategy is concerned.

Despite fields such as mobile and social recruiting still being subjected to a considerable hype, their importance in assessing human resource needs cannot be underestimated. Today though access to the internet has been made easier, what to do next is the challenge that most face. The internet presents recruitment managers a plethora of recruiting tools, and this lessens the time of finding suitable candidates. The main challenge is the manner in which to communicate, engage and contact these people in a timely and effective way. With numerous channels, managers must identify not only the best, but also the one that they can use effectively and efficiently. Equally, areas such as video-interviewing present a potential of improving recruitment practices. When it comes to VoIP, firms need a coherent and well thought-through strategies, which will certainly deliver exceptional experience to candidates.

Applicant Tracking System 

ATS is among the oldest online recruitment technologies, which emerged during the 1990s. It did little more than tracking incoming applicants’ CVs, although in the recent years its functionality has been expanded into areas of CV parsing, skill-matching and posting of jobs in the social media. Although ever since they have been a key technology for human resource departments, the newer versions help in bringing numerous recruitment functions to a central place, and hence streamlining the practice. Amazingly, the system helps recruitment managers in creating communities based on location and skills to easily engage and communicate with such candidates through the system.

Collaborative Tools

There is a higher tendency for recruitment managers to employ collaborative tools intentionally for conversation rather than collaboration. Such networks are critical in integrating human resource and recruitment with the organization, as well as to eliminate silo, an approach that is likely to hinder effective recruitment. Managers should scope a role that an individual plays in a company, most importantly when they are considered as top talents.

Telephone System Direct

A phone systems direct is a multi-line system that is normally employed in business environments, encircling systems ranging from smaller key systems to large, private branch exchange. The system differs from the typical telephone with numerous lines in the central office. The system offers extra features relating to call handling. Some of the advantages that come with telephone system direct are as follows:

  • Physical restrictions are non-existent since there are no hardware, landlines and wires
  • The system cannot be outgrown since the number of users that can be added is unlimited
  • No changes necessary in case of restructuring of the system or the organization
  • Cloned extension can be used by multiple users since it possess a password feature
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